How to write a report? Tips with Report writing format and examples

In this article, we have explained; How to write a report?. Also, we have provided tips and report writing format and examples.

So, let’s start this informative post on How to write a report?

What is Report Writing?

The formal style of writing to elaborate on a topic is known as Report Writing. Reports are written after much analysis on the issues, which sole purpose meant to inform the reader without providing opinions. The tone of the report always intended to be formal.

The report can also have graphs, slides, and pictorial representation, which will help the reader better to understand the news in the shortest time. The most crucial fact of report writing is that it should be bias-free.

Also read: Email writing tips

Best Tips for writing an excellent report

The below-mentioned points should help you because using them you can write a good report. Without the right guidelines and structure, the report will end up being shabby. A useful report made only when representing and analysis of facts and evidence that are relevant to the subject topic.

You will need to present your report in an easy and brief style that is easy to read and navigate. Readers want to be able to look across a report and get to the knowledge they need as promptly as possible. That way, the report has a more substantial impact on the reader. It is also necessary to make an appropriate conclusion with a practical and thoughtful recommendation.

There are many types of report writing. Here are the necessary steps which followed while writing formal report writing:

1. Choosing the Topic

In this, decide what the report is about and why this report created.

2. Research the Topic

You need to investigate the topic thoroughly before you write the report. It has to ensure that credible sources considered as a reference.

3. Structure of the report

Preparing an outline for your report is essential. First, prepare a draft of the report based on your research so you can get an idea of the story you are drafting. You need to make several drafts so you can include the required sections in your draft.

4. Draft initial report

Once the structure of the report completed, write the heading of the report. Then start filling the report so that the initial draft is prepared for the findings and reference. Keep it simple; don’t try to impress. Ensure that each word mentioned in the report contributes to the purpose of the report.

5. Graphical Representation

Some reports need graphical representation containing all the facts and details. Then the reader can get all the data in a single glimpse, making it easier to understand.

6. Analyze the report

Analyze the report and do the proofreading of the story before submitting the report to the reader. It will allow you to decide whether the required sections included in the report. It will also you to know whether the writing is clear and compelling. Supporting arguments and evidence need to be presented to back your claims.

7. Recommendations

In this paragraph, you mention the recommendations, which should be practical and based on the logical conclusion.

8. Reference List

The report contains the list of the source that has been referred to while preparing the report.

9. Revision of the report

It is necessary to check and revise the report regularly before submitting it for review. The rechecking ensures that all sections covered in the report, and nothing is left behind.

10. Conclusion

The conclusion paragraphs should include the overall significance of the report. This paragraph should highlight the essential points that have been made in the report. Also, no fresh information should be included in this paragraph.

Also read: Rules for Writing a Good Article

Report writing examples and formats

Here are some formats of the reports for your reference:

1. Undergraduate Project Report Writing

The undergraduate project report has the following structure

a.   Introduction–It gives an insight to the reader of what the report is about and how it is organized.

b.   Background – It puts the situation into perspective based on which the report has been prepared and submitted, which allows the reader to understand the purpose of the report.

c.   Logical process – In this paragraph, the details of the experiments that have conducted explained for the reader.

d.   Discussion – This paragraph contains the details of the various consideration that had taken place while experimenting. It also discusses the findings of the investigation.

e.   Conclusion – This paragraph summarizes what has learned during the experiments or the suggestions that have recommended.

These are the broad categories where the project report is structured, having specific subheadings according to the report that is to write.

2. Format of Magazine report

The Magazine report has the following structure

a.   Heading – a descriptive title that explains the contents of the report.

b.   By Line – Name of the person who is writing the report. It also generally contains the question.

c.   Opening Paragraph – The introduction paragraph should consider the five W’s that is what, why, when, where and who was invited to the event.

d.   Accounts of the event in detail – The event should be described in proper sequence, along with their description. It is the main body of the report, which can split into two short paragraphs.

e.   Conclusion – It mainly contains the story of the event ended. It may also include the excerpts of the chief guest speech and how the event ended.

3. Format of a Newspaper report

The newspaper report has the following structure which the report is maintained

a.   Headline – A descriptive heading that explains the contents of the report.

b.   Byline – Name of the reporter who is writing the report along with his/her designation. No personal details are to mentioned in the report.

c.   Date and place of reporting – It is one of the critical aspects of a newspaper report, which discussed separately and highlighted so the reader can know where the news reported.

d.   Opening Paragraph – It is the paragraph that contains the description that extends the title of the report.

e.   An account of the event – The paragraph contains the details of the event so that the reader can learn all it.

f.    Conclusion Paragraph – It will include the action that has taken or the action that needs to take.

In the report, as mentioned above formats, all the essential points have to be maintained.

I hope you liked this informative post on How to write a report? With writing tips and Examples formats.